Connect Alumni from various Cities – AIESEC Alumni Poland is looking for other AIESEC Alumni association to co-organise the next Twin Weekend project!
Overview:
- To make AIESEC idea of creating open minded, positive society without borders, we would like to offer Alumni opportunity to take part in Twin Weekends across Europe and in the long run also on the other continents.
- Twin Weekends would include fewer Alumni than during a conference, typically ~10 Alumni, to allow all participants to very well get to know each other and integrate during sightseeing and joint activities.
- Twin project between your cities may start with arranging an on-line event ‘joint Alumnite’ with Alumni from two cities located in two different countries (‘Twins’) and an appointment of ‘Visiting’ and ‘Hosting’ team coordinators. Both of them should work hard together to find a group of Alumni interested to visit another city and another group that would like to host them and organise a physical visit.
- Few months after one group visits hosting city, roles should change and hosts should be invited for a revisit.
In 2021 AIESEC Alumni Germany and AIESEC Alumni Poland organised 1st Twin Weekend between Warsaw and Frankfurt am Main, that brought a lot of positive energy and good memories (please see pictures and the bottom).
Responsibilities
| Visiting Team Coordinator | Main responsibility: find a group of 4-5 Alumni from your city/country and organise group visit in another city/another country. ‘Visiting Team Coordinator’ should In cooperation with ‘Hosting Team Coordinator: – plan optimal timing for a Twin Weekend, – taking into account number of participants, number of potential hosts and other conditions i.e. weather, – plan Twin Weekend agenda and joint activities to be done together, – co-organise on-line events before physical visit to promote Twin idea and allow both teams to get to know each other (i.e. on-line joint Alumnites, regular on-line team meetings) – promote Twin Weekends among fellow Alumni from given city/country (i.e. publish information about Twin in regular Alumni newsletters and social media) Additionally ‘Visiting Team Coordinator’ should coordinate logistics of ‘visiting team’, for example find and book optimal flight tickets, make sure that all participants have accommodation in the visiting city, check city map and be ready to support the team in getting from the airport to the city and vice versa, set-up all other formalities i.e. little gifts for the hosting team, insurance, vaccination and any other. |
| Hosting Team Coordinator | Main responsibility: find a group of 4-5 Alumni from your city/country that would like to offer accommodation from Alumni from other country in alumni flats, hotels or hostels and join them during the city tour and some other activities (i.e. picnic, sightseeing, shopping, tasting of local cousin). ‘Hosting Team Coordinator’ should In cooperation with ‘Visiting Team Coordinator: – plan optimal timing for a Twin Weekend, taking into account number of participants, number of potential hosts and other conditions i.e. weather, – plan Twin Weekend agenda and joint activities to be done together, – co-organise on-line events before physical visit to promote Twin idea and allow both teams to get to know each other (i.e. on-line joint Alumnites, regular on-line team meetings) – promote Twin Weekends among fellow Alumni from given city/country (i.e. publish information about Twin in regular Alumni newsletters and social media) Additionally ‘Hosting Team Coordinator’ should, organise accommodation for ‘Visiting Team’, make all required reservations i.e. for restaurants, for entertainments, coordinate the hosting team. |
Example: AIESEC Alumni Twin Weekend between Warsaw in Poland and Frankfurt am Main in Germany
